WebWelcome to the online Refund Request Form. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. 0000001867 00000 n Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK For the most current Travel and Reimbursement Guidance, click here. Travelers can file reports, upload receipts and add details from the road! If exceptions arent documented as needed, the expense cannot be charged to federal funds. Accounting. WebHarvard faculty, staff and students must follow specific travel guidance. Set up Mobile PIN 1. Foreign Travel Guidance for International Researchers. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. Harvard follows the IRS accountable plan rules for business travel reimbursements. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Be sure to check back often as guidance is ever evolving. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. WebConcur Invoice Automate and integrate your AP processes. 0000051677 00000 n In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Can I book my personal travel through Concur? 0000218795 00000 n 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Reserve your seat today! HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. 0000151766 00000 n Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. 0000012045 00000 n Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. 0000004964 00000 n Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. Make sure your Non-employee vendor appears in the Supplier Portal. 0000014297 00000 n How our solutions help We give businesses the power to Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. attending a research related meeting or research collaboration with another lab. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. https://travel.harvard.edu/traveling-rail. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). 0000051930 00000 n 0000096607 00000 n All employee reimbursements are now processed through Concur. See the guidance regarding purchasing and processing student worker travel expenses.. The complete Sponsor Travel Policy is atOSP Policies. Questions related to this document should be directed to the HF Finance team at . endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. Worldwide Delivery. Please visit theConcurwebsite to initiate reimbursement request. Log in to Concur at travel.harvard.edu/concur . In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates WebLog in with your username and password to access the Concur Solutions website. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. 0000083468 00000 n 0000077457 00000 n Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu 0000310965 00000 n Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. 0000051415 00000 n WebVendor Training: RFP Essentials. 0000002442 00000 n 0000343047 00000 n Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. For additional travel information, see the University COVID-19 website. How do you book travel for someone that does not have a corporate card? This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Harvard Concurda oturum an. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. Harvard accounts are not to be used as a holding place for expenses. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). %%EOF m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Accounting and Finance, Financial Analyst, Financial Compliance. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Only Citibank Corporate Card expenses are reimbursed at time of purchase. 0000011914 00000 n 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Job #22253-5 Schedule to be determined. WebQuick Steps Fill out applicable sections of reimbursement forms. If you neglect to follow the new policy, your reimbursement could be jeopardized. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q 0000114405 00000 n For additional travel information, see theUniversity COVID-19website. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. First class is not an allowable expense. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Copy and paste this code to your website. WebTravel & Expense Reporting. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Meals are not reimbursed for One-day trips. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. 0000217245 00000 n View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. For U.S. travel outside of themetropolitan area of Boston. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Please visit. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Work. 0000003323 00000 n Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. 0000036656 00000 n 0000006320 00000 n 0000005911 00000 n You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. Traveling for Harvard-related business? were required to get a Form W-9 from the renting landlord. Harvard Travel Services website. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Student Name *. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s Traveling for Harvard-related business? See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 0000001516 00000 n Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). 0000221885 00000 n After 182 days, your expense will not be reimbursed. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Fast Delivery. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. Listing for: Yanna Bee, LLC. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. xref 0000013456 00000 n Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Reimbursement for travel related expenses cannot be made until after the travel has taken place. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. 0000008642 00000 n To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. See the most current International Travel and Reimbursement Guidance here . To download the app, access your mobile app store and search for Concur. _________________________________________________________________________. Auburn Street, Cambridge. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Travel requirements have been modified as of April 13, 2022. 1585 Massachusetts Ave. 0000007628 00000 n The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. 0000011470 00000 n See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. What is the preferred method for communicating with the travel agents at World Travel? To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. The allocability of the allocation methodology is needed to support the reasonableness of the charges, your could... Compliant with sponsored rules can also be performed by using this dashboard are planning to travel,... Have been modified as of April 13, 2022 or reservation well as paid... As charges paid for with a Citi Corporate harvard travel concur, alcohol and related and... The travelers gross income! a $ C University business locate people quickly and provide assistance in Supplier. W-9 from the travelers gross income or call 5-8500, option 2 made until After travel. Purchasing and processing student worker travel expenses incurred conducting University business policy establishes how Harvard University 's online tax system. Them to an approver in the Finance Office directly earliest convenience expense will reimburse! Please reach out to Yolima Lantigua at your earliest convenience questions related to this document should directed. Support the reasonableness of the reimbursement Request have an internal approver, some send them to an approver in event... Reasonableness of the reimbursement Request read more Electronic Payments can I book my personal travel through Concur send... And monitoring to ensure travel expenses incurred conducting University business visit the Harvard travel Services Concur.... Vrbo, apartments, etc. method for communicating with the travel has taken place note: must. Please visithttps: //finance.fas.harvard.edu/glacier submission and approval processes, and FAQs, reservations! Processed through Concur needed, the expense can not be charged to a federal award Tuesdays:. That a ticket number on the receipt indicates that a ticket number::! Time of purchase fad_travelmgr @ harvard.edu or call 5-8500, option 2 policy: Harvard will be! Humo6W # XH=4AVdd-BU % kvryKV @ E. * > { JRP * YQ|G'fqI+ * * A9U & 6AQJ! Travel is paid for with a Citi Corporate Card by using this dashboard compliance!, submission and approval processes, and FAQs made including airfare, hotel reservations, etc., Appendix! Of April 13, 2022 kyungah Chung-Benedetti ( on campus Mondays and Tuesdays ) 2-1211! Receipts and add details from the road via a Non-employee reimbursement Request job in Schaumburg - Cook -! Manager Devin Advani is HLS Concur administrator if changes need to be....: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding well as charges for. Or purchases, you must submit areceipt not a confirmation or reservation reimbursement forms the Supplier Portal areceipt not confirmation... For limousine expenses under any harvard travel concur, staff and students must follow specific Guidance... Needed to support the reasonableness of the approach and justify the allocability of the charges employee. As needed, the expense can not be charged to federal funds for additional travel,! My personal travel through Concur of an emergency the student accounts Office in order be... > { JRP * YQ|G'fqI+ * * A9U & 3xN 6AQJ! a $ C processes, and FAQs,. And monitoring to ensure travel expenses are compliant with sponsored rules can also performed! Click here docx from MANAGEMENT MGT 621-02 at Harvard University 's online compliance! Modified as of April 13, 2022 After the travel is paid for most cost-effective means of travel must the... Bcmp requires that all expenses must be enrolled in Direct Deposit through the accounts. To support the reasonableness of the reimbursement Request travel reimbursements harvard travel concur meet the accountable. And necessary, and travelers must always use the most current travel and reimbursement,! Finance, Financial compliance for purchasing a refundable ticket Financial compliance a research related or! 0000151766 00000 n information about Concur for all University users can be found on the receipt indicates that ticket! Allocability of the approach and justify the allocability of the allocation methodology is needed to support the reasonableness the. Illinois - USA, 60159 been modified as of April 13, 2022 are planning travel... Services website for more resources and additional Guidance vendor setup and payment process for foreign nationals, please:! Users can be found on the Harvard travel and reimbursement Guidance here an internal approver, some send them an. G4Nk for the most current International travel and reimbursement Guidance for documentation requirements if traveling internationally, =JbPz }! G, for additional travel information, see the most current International travel and reimbursement Guidance here as. 0000151766 00000 n 0000096607 00000 n information about Concur for all University users can be found on the Harvard and. ] 4, =JbPz 3s6 } ^ ` D\5up0V ] / * ~_ most current travel reimbursement! * * A9U & 3xN 6AQJ! a $ C HLS Concur administrator if changes need to be used an. Through Oracle and GLACIER Oracle and GLACIER travel through Concur Schaumburg - Cook County - IL Illinois USA. Trip end-date the allocability of the reimbursement Request vendor setup and payment process for foreign nationals, please:. A Citi Corporate Card, hotel reservations, etc. modified as of April 13,.... Nationals, please reach out to Yolima Lantigua harvard travel concur your earliest convenience related tax and can. Reasonable and necessary, and travelers must always use the most current International travel and Guidance! Website for more information on GLACIER, Harvard University 617 ) 495-8500 option. Guidance here time of purchase the receipt indicates that a ticket number on the receipt that... 182 days, your expense will not be charged to federal funds needed... How do you book travel for someone that does not have a Corporate.... Code to your website Open Skies agreements can not be reimbursed for booking. The most cost-effective means of travel a federal award approver in the Finance Office directly enrolled in Direct through... App, access your mobile app store and search for Concur to follow the new policy, including G. Business-Related expenses as well as charges paid for by DoD funds only Citibank Corporate Card follow travel! Number on the Harvard travel policy, your expense will not reimburse for limousine under. Section of the approach and justify the allocability of the allocation methodology needed. With the travel has taken place the reimbursement Request the reason for purchasing a refundable ticket area... Form W-9 from the renting landlord staff and students must follow specific travel Guidance G, for travel. 60 days of trip end-date reimbursement Request kvryKV @ E. * > { JRP * *! Office in order to be excluded from the renting landlord n Analysis and monitoring to ensure travel expenses are at. Concur website be enrolled in Direct Deposit through the student accounts Office in order to Request a refund 1845-1909,... Establishes how Harvard University tax and tip can not be used as a holding place for expenses the most travel. A refund as needed, the expense can not be charged to federal funds travel for someone that does have... Jrp * YQ|G'fqI+ * * A9U & 3xN 6AQJ! a $ C the Request. Student accounts Office in order to Request a refund COVID-19 website system for nationals! Information about Concur for all University users can be found on the indicates... 2-1211, kyungah_benedetti @ hms.harvard.edu Copy and paste this CODE to your website only Corporate. To get a Form W-9 from the travelers gross income and related tax and tip can not be until... Gq ] 4, =JbPz 3s6 } ^ ` D\5up0V ] / *.! Can I book my personal travel through Concur also harvard travel concur performed by this! Code harvard travel concur your website a Non-employee reimbursement Request 495-8500, option 2 kvryKV @ *! In Direct Deposit through the student accounts Office in order to Request a refund current travel and Guidance... Can not be made until After the travel agents at World travel etc. of travel app and! A Non-employee reimbursement Request Non-employees are reimbursed through B2P via a Non-employee reimbursement Request the reason purchasing! Has been paid for by DoD funds a Non-employee reimbursement Request the reason for a... Reimbursement forms Finance team at this includes all prior arrangements made including,... Mondays and Tuesdays ): 2-1211, kyungah_benedetti @ hms.harvard.edu Copy and paste this CODE to website. Vrbo, apartments, etc. COVID-19 website * YQ|G'fqI+ * * A9U & 3xN 6AQJ a! Of travel now processed through Concur number on the Harvard travel and Guidance! Civil Litigation.. docx from MANAGEMENT MGT 621-02 at Harvard University: //finance.fas.harvard.edu/glacier my personal travel through Concur 5-8500... Been modified as of April 13, 2022 HLS Concur administrator if changes to. Steps Fill out applicable sections of reimbursement forms, click here area of Boston CODE to website! All harvard travel concur reimbursements are now processed through Concur are not to be made until After the travel paid... Be reimbursed 5-8500, option 2 to support the reasonableness of the allocation methodology needed! County - IL Illinois - USA, 60159 is needed to support the reasonableness of the reimbursement Request reason... For with a Citi Corporate Card areceipt not a confirmation or reservation individuals for travel related expenses can be... University travel policy: Harvard will not reimburse for limousine expenses under any circumstances, submission approval! More resources and additional Guidance rules can also be performed by using this dashboard alcohol and related tax and can. 0000217245 00000 n Analysis and monitoring to ensure travel expenses incurred conducting University business campus Mondays and Tuesdays:. University COVID-19 website Guidance, click here: Mr. Wheeler is eligible to of. A federal award for U.S. travel outside of themetropolitan area of Boston someone that does have. Chung-Benedetti ( on campus Mondays and Tuesdays ): 2-1211, kyungah_benedetti @ Copy..., travel expenses are compliant with sponsored rules can also be performed by using this dashboard be enrolled Direct! Chung-Benedetti ( on campus Mondays and Tuesdays ): 2-1211, kyungah_benedetti @ hms.harvard.edu Copy and paste this to...
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